About the Permanent Fund

Founded in 2000 by two philanthropists who were seeking a proactive and revolutionary way to make a difference for children and families in Vermont, the Permanent Fund for Vermont’s Children (The Permanent Fund) is a non-profit 501(c)3 foundation. The mission of the Permanent Fund is to “Ensure that every Vermont child has access to high quality and affordable early care and education by 2025.” The Fund serves as a catalyst and seed-funder for innovative initiatives and provides support critical to Vermont’s efforts to attract further funding to implement these programs. Since its founding, the Permanent Fund has led a statewide collaborative, strategic, and focused approach to ensure that outstanding programs for all of Vermont’s youngest children are launched, funded and integrated fully into Vermont’s early care and education system.

The Office Coordinator is responsible for maintaining the organization and implementation of office operations, systems and procedures; recruitment, orientation and management of office interns; office inventory and equipment procurement/repair; accounts payable processing and reconciliation; collaborating with and supporting communications, field, policy & research, programs, health care, business and development teams. The Office Coordinator reports to the Compliance and Administration Manager.

Responsibilities Include:

  • Maintaining office efficiency by planning and implementing office systems, layouts, equipment procurement and inventories.
  • Maintaining payment processing and reconciliation on invoices, credit card statements and staff expense reports; managing organization contracts
  • Orienting new staff to office systems and administration
  • Event-planning and scheduling
  • Designing and implementing office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
  • Supports staff based at remote locations in accessing the resources housed at the office and ensuring technology is fully utilized to include them
  • Keeps management informed by summarizing information and identifying trends
  • On bi-annual basis, manage recruitment and installation of children’s art
  • Maintaining Small Talk van: inspection, registration, insured drivers, tire and oil changes and repairs
  • Taking and maintaining minutes from staff meetings and retreats
  • Scrubbing data in Every Action database quarterly
  • Other duties as assigned.

Position Qualifications:

  • High school diploma required, Bachelor’s degree preferred.
  • Strong organizational skills, attention to detail and accuracy a must.
  • Excellent writing and verbal communication skills.
  • Demonstrated creative skills and ability to think outside of the box desired.
  • Ability to maintain clear communication and work effectively with campaign staff, external partners, volunteers and community members.
  • Self-motivated, and able to take initiative and work independently.
  • Demonstrated ability to work well under pressure, ability to handle multiple complex projects simultaneously and manage work under tight deadlines.
  • Proven computer skills a must, including Microsoft Office Suite, Google Docs and a working knowledge of database management.
  • May include some nights and weekends.
  • Ability to travel.

Application deadline: Wednesday, October 18th

To apply: Please email resume, cover letter and three references to Elizabeth Wareing at elizabeth@letsgrowkids.org.


Competitive salary and excellent benefits.

The Permanent Fund for Vermont’s Children is an equal opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, religion, gender, gender identity, sex, age, marital or civil union status, national origin, ancestry, sexual orientation, place of birth, citizenship, military or veteran status, HIV status, genetic information, disability or any other legally protected status as defined and require by state and federal laws.

Job Details

  • Position Type: Administration
  • Location: Chittenden County
  • Employment Type/ Status: Full Time